Performance Groups

Set-up Agenda and Meeting Plans

• Objective Identification: Clearly define the objectives for each meeting to ensure everyone stays on track.

• Agenda Creation: Draft a detailed agenda outlining the topics to be covered, time allocations for each item, and key speakers or presenters.

Develop Materials

• Presentation Slides: Create visually engaging slides that highlight key points, data, and action items.

• Handouts: Prepare handouts with detailed information and resources for participants to review.

• Reports and Data: Compile relevant reports and data to support discussions and decision-making during the meetings.

Plan Activities and Facilitate Meetings

• Interactive Activities: Plan interactive activities such as group discussions, breakout sessions, and role-playing exercises to engage participants.

• Facilitation Skills: Use facilitation techniques to encourage participation, manage time effectively, and keep discussions productive and focused.

Complete Action Plans

• Action Items: Identify and assign specific action items to participants, ensuring each task has a clear deadline and a responsible person.

• Documentation: Document the action plans and distribute them to all participants for reference and accountability.

Follow-up

• Progress Tracking: Regularly check in on the progress of action items and provide support where needed.

• Feedback Loop: Gather feedback from participants on the effectiveness of the meetings and any areas for improvement.

• Continuous Improvement: Use the feedback to refine future agendas, materials, and facilitation techniques to continually enhance the performance group meetings.

Implementing these steps can help ensure your performance groups are well-organized, productive, and contribute to participant engagement and success.